虚拟数据室

Everything you need to know about data rooms, including how they work, use-cases, and how to choose the right VDR provider.

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What is a Virtual Data Room?

Virtual Data Rooms (VDRs) are secure online repositories where businesses can store, share, and manage their critical data.

Whether you’re conducting due diligence for an M&A transaction, raising funds for your startup, or simply organizing your company’s proprietary information, sensitive data is at stake. As the volume of this data grows, securing confidential information becomes more critical.

以下是我们虚拟数据室的工作原理

Digify的数据室是企业和组织寻找安全、用户友好的平台进行机密文件共享、协作和信息控制的绝佳选择。

Digify的数据室提供强大的安全功能、用户友好的界面、对文件访问的细致控制，以及动态水印和全面跟踪等附加功能。

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我们的功能

virtual data room security

Enhanced Security

Digify prioritizes document security with features like encryption, dynamic watermarking, and screen shield. All files are encrypted with AES-256 envelope encryption. Our AWS hosting infrastructure is certified for ISO27001, SOC, FedRAMP, FIPS, PCI DSS Level 1, and many more. These measures ensure that confidential information remains protected and accessible only to authorized individuals, reducing the risk of data breaches or unauthorized sharing.

易于操作的界面

Digify 的数据室采用用户友好型界面设计，用户无需经过大量培训或具备专业技术知识，即可快速浏览和使用该平台。直观的界面提高了用户采用率和效率，大大简化了文档共享流程。

virtual data room interface
virtual data room granular permission

细致的访问管理

Digify提供细致的访问管理，允许管理员为每个用户或用户组定义特定权限。这种级别的管理可确保只有经过授权的人才能访问文档，并在协作过程中提供所需的灵活性。

全面的跟踪和统计信息

Digify的数据室允许您监控接收者对文件和数据室的访问情况，包括访问的频率、时长和地点。这有助于您评估兴趣水平，并在合适的时机进行跟进。

virtual data room tracking
dynamic watermark

动态水印

Digify独特的动态水印功能为每个文档添加个性化水印，例如接收者的电子邮件和IP地址，以防止未经授权的共享并增加可追溯性。此功能有助于保护敏感信息并增强安全性，使识别潜在泄漏或未经授权的使用变得更加容易。

安全的文件查看器

我们的安全文件查看器使用户能够在无需下载文件或暴露文件于潜在风险的情况下预览文件内容。此功能通过减少未经授权的复制或分发的风险来增强安全性，同时仍允许用户查看文件内容。

virtual data room viewer
virtual data room branding

高级品牌客制选项

Digify的数据室允许您呈现更专业和可信的形象。您可以通过添加自己的标志、品牌颜色、头像和白标URL，为数据室注入个性化元素

轻松地从云存储导入

Digify的数据室支持与Google Drive、OneDrive、Dropbox和Box等存储平台的无缝导入。导入后，文件可以通过Digify进行安全保护。
virtual data room cloud

Virtual Data Rooms that Give You the Best ROI

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客户感言

"We use Digify to securely send sensitive documents as part of due diligence processes and security reviews. Love the ease of use of the platform."
Jonathan DunlopGeneral counsel, Vidyard
“After an extensive search of different data room providers, Digify was clearly the best. We love the clean and minimalist look of the system, and how easy it is for our investors to access confidential information. In addition, we can create multiple data rooms on one platform, saving us a significant cost per data room.”
Anne-Sophie SchmidtInvestor relations, Hof Capital
"我曾在投资银行和私募基金工作，使用过美林或 Intralinks 等昂贵的 VDR。我一直认为，对于我们在典型的 DD 流程中的有限用途而言，它的价格过高。Digify 拥有所有合适的功能，而价格只是它的一小部分。"
Guillaume M.CFO, Diagram Ventures
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虚拟数据室 (VDR) 的使用案例

使用虚拟数据室 (VDR) 的行业

虚拟数据室对比云存储

虚拟数据室（VDR）是专门为安全文件共享、尽职调查和保密交易而设计的平台。其功能包括增强的安全性、先进的文档组织能力和合规性。

相比之下，像Dropbox和Google Drive这样的云存储平台则是更为通用的文件存储解决方案。尽管它们提供文件共享和协作功能，但可能无法提供处理敏感信息所需的同等水平的安全性、合规性或专业功能。

合规性和监管标准

VDRs: VDR 通常遵守合规标准，如 ISO 认证和 HIPAA 合规性。它们优先满足严格的安全和数据保护要求，因此适用于涉及敏感信息的交易。

Cloud Storage: 云存储平台通常提供更基本的数据存储方法，可能无法提供与VDR相同水平的合规性。尽管它们可能符合某些安全标准，但可能不具备满足特定监管要求的专业功能。

协作与通信

VDRs: 虚拟数据室提供专为安全文档共享和沟通而设计的协作功能。它们通常在平台内提供问答功能、通知和安全通信渠道，便于参与交易的多方进行无缝协作。

Cloud Storage: Cloud storage platforms allow users to share files and collaborate on documents, but they may not provide specific collaboration features for confidential transactions.

安全与数据保护

VDRs: 虚拟数据室VDR设计有增强的安全功能，专为安全文件共享量身定制。它们通常采用高级加密、多因素身份验证、细粒度访问管理和审计跟踪，以确保共享信息的保密性和完整性。

Cloud Storage: 尽管云存储平台提供一些安全功能，但它们可能无法提供与VDR相同水平的安全措施和合规标准。云存储平台可能不提供如细致的访问控制或全面的审计追踪等功能，这些功能对于高度机密的交易至关重要。

文档组织和管理

VDRs: 虚拟数据室是专门构建的平台，可提供复杂的文档组织和管理功能。它们提供文件夹结构、版本控制和索引功能，便于在尽职调查过程中轻松导航和高效检索文档。

Cloud Storage: 云存储平台也提供文档组织功能，但通常设计用于个人或一般文件存储。尽管它们可能提供文件夹结构和基本的文件管理能力，但可能不具备专为尽职调查流程量身定制的高级功能。

Virtual Data Room (VDR) Checklist

This checklist will help you navigate the VDR landscape and help you select a VDR vendor based on your needs.

Some common virtual data room use cases include:

  • M&A Due Diligence
  • Fundraising
  • IP Protection
  • Communication


Depending on your use case, you might require additional features such as document tracking and analytics, watermarking, advanced branding options, Q&A etc.

Will it be used internally, or will external parties like investors, lawyers, or partners also need access?

Depending on the technical capabilities of both your users and recipients, you might want to prioritize ease-of-use and recipient experience. Get the end users to also experience the software during the free trial.

You should pay close attention to the pricing of your virtual data room provider for the following red flags:

  • Costly Add-Ons
  • Opaque Pricing
  • Bundling Unnecessary Features

Don’t forget to check out what real users are saying about their virtual data room providers. Here, you can turn to trustworthy platforms that have a reputation for hosting genuine customer feedback. Review sites such as Capterra and G2 have specific data room categories for checking reviews.

This is a great opportunity to experience the software firsthand and validate whether it truly aligns with your needs, as well as to evaluate the quality of the customer support you’ll be getting after purchase. You should pay attention to the following:

  • How easy is it to use? Does it feel intuitive?
  • How quickly does the team respond to your questions or issues?
  • Can they clearly explain how to use the product or resolve issues?
  • How quickly are your issues resolved?

You should be ready to shortlist 3-4 vendors and finalize your VDR vendor. You can do a proper comparison using the following factors. 

  • Does the VDR vendor have all the features that you require?
  • Cost of VDR (ROI for VDR spend)
  • Vendor reviews on G2 and Capterra
  • Product experience during free trial
  • Customer support

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