Simplify Deal Management with Digify Virtual Data Room
Control closing deals simply and quickly with Digify’s intuitive virtual data room. Protect, track and control your confidential information while sharing documents.
Trusted by over 600,000 professionals globally
Intuitive and User-Friendly Interface
Digify’s data room is designed with a user-friendly interface, allowing users to quickly navigate and utilize the platform without extensive training or technical expertise. The intuitive interface promotes user adoption and efficiency, greatly simplifying the document sharing process.
Comprehensive Tracking and Analytics
Digify’s data room allows you to monitor the recipients accessing your files and data rooms, as well as the frequency, duration, and location of access. This helps you to gauge interest levels and follow up with them at the right time.
Dynamic Watermarking
Digify’s unique dynamic watermarking feature adds personalized watermarks to each document such as recipients’ email, IP address to discourage unauthorized sharing and increasing traceability. This feature helps protect sensitive information and enhances security, making it easier to identify potential leaks or unauthorized usage.
Granular Access Controls
Digify offers granular access controls, allowing administrators to define specific permissions for each user or user group. This level of control ensures that documents are only accessible to authorized individuals, and the right amount of flexibility required during collaborative processes.
Advanced Branding Options
Digify’s data room allows you to present a more professional and credible image – you can add a personal touch to your data rooms with your logo, brand colors, avatars, and white-labeled URLs.
Security you can count on
Digify is certified for ISO27001, the gold standard in information security. We’ve got you covered from encryption, dynamic watermarking, one-click NDAs to various other security features. Only the right people will have access to your documents.
Secure Document Viewer
Our secure document viewer that enables users to preview documents without the need for downloading or exposing the file to potential risks. This feature enhances security by reducing the risk of unauthorized copying or distribution while still allowing users to review the contents of the document.
Easy Import from Cloud Storage
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What Our Customers Say
Virtual Data Room (VDR) Use Cases
To secure the enormous exchange of sensitive data in Mergers and Acquisitions (M&A) processes, companies use virtual data rooms to share confidential financial documents and business plans with the potential buyer’s due diligence team.
Permissions can be altered dynamically to control access to specific documents, and detailed user activity logs offer insights into the buyer’s interest levels in different aspects of the transaction.
Companies seeking to raise funds use virtual data rooms to securely share sensitive information with potential investors during the fundraising & due diligence process, ensuring the highest level of data protection.
These virtual data rooms not only safeguard confidentiality but also provide valuable insights by enabling companies to monitor investor activity, such as tracking which documents are being viewed and by whom.
This feedback is instrumental in refining the fundraising strategy and enhancing engagement with investors.
Companies facing the challenges of routine audits or regulatory investigations use virtual data rooms as a secure and organized space to compile vital financial data and company reports.
For instance, a company undergoing a tax audit might utilize a virtual data room to assemble all relevant financial statements, receipts, and tax returns.
This ensures that the information is securely contained and accessible only to the audit team and authorized company personnel, thus maintaining the integrity of the audit process and preventing unauthorized access to sensitive financial data.
Companies looking to secure their communications can use virtual data rooms to clearly delineate the documents available to employees and external parties, which effectively prevents the unauthorized distribution of confidential information.
For example, a company might use a virtual data room to better distribute sensitive material to their clients with proper access. In addition, the data rooms can be used for archiving past materials for their clients to access on their own in a secure manner.
For businesses that are built on the sale of intellectual property (IP), data rooms are a great way to keep your content exclusive to authorized users and maintain control at all times. For instance, a company offering exclusive training courses might use a virtual data room to securely store and distribute this content.
Access can be granted only to individuals or organizations who have purchased the course, ensuring that the proprietary content remains exclusive. Additionally, the company can maintain control by revoking access when a subscription ends or if unauthorized sharing is detected.
Industries that Use Virtual Data Rooms (VDRs)
PE/VC firms often find themselves juggling multiple deals simultaneously, each contributing a substantial amount of data that requires meticulous organization and effective investor relations management.
Virtual data rooms provide a secure platform to systematize this extensive data, ensuring a seamless overview and management of all deals and fostering stronger communication with investors, regardless of the size of the pipeline.
Commercial real estate transactions typically involve an ever-changing number of stakeholders who require ready access to financials, blueprints, and detailed property information, especially during the due diligence process.
Virtual data rooms enable multiple parties to securely view and collaborate on these large files, while providing the flexibility to revise and revoke permissions as needed, ensuring a smooth and secure due diligence experience.
For investment bankers, secure and controlled sharing of sensitive financial data is paramount, especially during investment banking processes like IPOs, capital raising, and M&A.
Virtual data rooms are uniquely suited to meet this demand, given their ability to effectively manage access to a large volume of financial documents while ensuring they reach the intended recipients.
When it comes to complex transactions and litigation, sharing privileged information among general counsel, external law firms, and third parties is a necessity. The pace of these legal matters demands round-the-clock access to the most current documents and filings.
Virtual data rooms can streamline the sharing of these documents for every manner of legal proceedings without compromising on data protection and access control.
In the life sciences industry, a company’s intellectual property (IP) often defines its value, underlining the necessity of rigorous data security during the research and development process.
With virtual data rooms, these companies can perform a myriad of critical tasks, ranging from safeguarding clinical trial results and ensuring HIPAA compliance, to managing IP licensing and securely storing patient files.
Virtual Data Room vs Cloud Storage
VDRs are purpose-built platforms specifically designed for secure document sharing, due diligence, and confidential transactions. Their features include enhanced security, advanced document organization capabilities, and compliance adherence.
On the other hand, cloud storage platforms like Dropbox and Google Drive are more general file storage solutions. While they offer file sharing and collaboration features, they may not provide the same level of security, compliance, or specialized functionality required for sensitive information.
Compliance and Regulatory Standards
Virtual Data Rooms
VDRs often adhere to compliance standards, such as ISO certifications, HIPAA compliance. They prioritize meeting rigorous security and data protection requirements, making them suitable for transactions that involve sensitive information.
vs
Cloud Storage
Cloud storage platforms generally offer a more generalized approach to data storage and may not provide the same level of compliance adherence as VDRs. While they may comply with certain security standards, they may not offer specialized features that cater to specific regulatory requirements.
Collaboration and Communication
Virtual Data Rooms
VDRs offer collaboration features specifically designed for secure document sharing and communication. They often provide Q&A functionality, notifications, and secure communication channels within the platform, facilitating seamless collaboration among multiple parties involved in a transaction.
vs
Cloud Storage
Cloud storage platforms also offer document organization features, but they are typically designed for personal or general file storage. While they may provide folder structures and basic file management capabilities, they may not offer advanced features tailored specifically for due diligence processes.
Security and Data Protection
Virtual Data Rooms
VDRs are designed with enhanced security features specifically tailored for secure document sharing. They often employ advanced encryption, multi-factor authentication, granular access controls, and audit trails to ensure the confidentiality and integrity of shared information.
vs
Cloud Storage
While cloud storage platforms offer some security features, they may not provide the same level of security measures and compliance standards as VDRs. Cloud storage platforms may not offer features such as granular access controls or comprehensive audit trails, which are critical for highly confidential transactions.
Document Organization and Management
Virtual Data Rooms
VDRs are purpose-built platforms that provide sophisticated document organization and management capabilities. They offer folder structures, version control, and indexing features, which facilitate easy navigation and efficient document retrieval during due diligence processes.
vs
Cloud Storage
Cloud storage platforms also offer document organization features, but they are typically designed for personal or general file storage. While they may provide folder structures and basic file management capabilities, they may not offer advanced features tailored specifically for due diligence processes.
Here is How Our Virtual Data Room Works
Digify’s data room is a great option for businesses and organizations seeking a secure, user-friendly platform for confidential document sharing, collaboration and information control.
Digify’s data room offers robust security features, a user-friendly interface, granular control over document access, and additional functionalities such as dynamic watermarking and comprehensive tracking.
